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CIIS Library Course Reserves Decision Tree

CIIS Faculty member decides to use X:

  1. Is it from a book?

    1. Is the book available from the CIIS Library in e-book format?
      1. YES – unlimited sections (or the entire book) can be linked from ERes
      2. NO – continue to section 1.b.

    2. Does the CIIS Library own the book (as print copy)?
      1. YES – continue to section 1.d.
      2. NO – continue to section 1.c.

    3. Have you purchased the book?
      1. YES – continue to section 1.d.
      2. NO – if neither you nor the CIIS Library owns the book, then the only way it could be used for Course Reserves is for one or the other to obtain a legal copy. To request that CIIS Library purchase it, please use the form linked from the CIIS Library Course Reserves Web page

    4. Is the amount desired more than 10% of the total number of pages, or greater than one whole chapter)? See link to Acceptable Amounts and Limits for more details.
      1. YES – you can put the original on physical course reserve (please use the online form linked from the CIIS Library Course Reserves Web page)
      2. NO – continue to section 1.e.

    5. Is this the only CIIS course using this material, for the first time?
      1. YES – the material can be scanned for ERes for one-time use
      2. NO – continue to section 1.f.

    6. What are the options for book chapters that don't match the criteria above? If the faculty member provides a physical copy,
      1. It can be used in ERes if the copyright holder gives explicit permission for classroom use, either stated on the book itself or via a letter of permission; or
      2. It can be used in ERes upon payment of royalties to the copyright holder, either directly or via the Copyright Clearance Center; or
      3. It can be used in a print reader, when produced by a commercial printer that pays royalties to publishers


  2. Is it an article from a journal?

    1. Is it from a journal to which CIIS subscribes in electronic format? (Search the CIIS Journals list to see if CIIS has electronic access)
      1. YES – it can be linked directly to ERes, with no limits on how many articles can be linked
      2. NO – continue to 2.b.

    2. Is it from a journal that distributes articles freely on the Web?
      1. YES -- it can be linked directly to ERes
      2. NO – continue to 2.c.

    3. Is it from a journal to which CIIS subscribes in print?
      1. YES – it can be scanned for ERes, if it meets the Acceptable Amounts and Limits criteria
      2. NO – continue to 2.d.

    4. Is it a limited amount (see Acceptable Amounts and Limits for details), and will it be used in only one course, for the first time?
      1. YES – it can be scanned and posted in ERes (Faculty must provide physical copy for scanning)
      2. NO – continue to 2.e.

    5. What are the options for journal articles that don’t match the criteria above?
      1. It can be used in ERes if the copyright holder gives explicit permission for classroom use, either as stated on the material itself or via a letter of permission; or
      2. It can be used in ERes upon payment of copyright fees to the copyright holder directly or via the Copyright Clearance Center; or
      3. It can be used in a print reader, when produced by a commercial printer that pays royalties to publishers


  3. Is it a video or audio recording?

    1. Does the CIIS Library own the video/audio recording?
      1. YES, in DVD, VHS, music or data CD or audio cassette format - you can put the original in Physical Course Reserves
      2. NO – continue to 3.b.

    2. Is it a video in the Counseling and Therapy in Video collection?
      1. YES - you can create playlists and clips for your students, with a URL that can be linked from ERes, course spaces in MyCIIS, Caucus, or e-mailed directly to students
      2. NO – continue to 3.c.

    3. Did the creator of the work post it freely on the Web?
      1. YES – it can be linked directly from ERes
      2. NO – if it is available on YouTube or some other Web site but was not posted by the creator, it cannot be linked from ERes. Continue to 3.d.

    4. Is this an audio recording in .mp3 format available from the CIIS Library online collections?
      1. YES – the URL for this item can be linked from ERes , course spaces in MyCIIS, Caucus, or e-mailed directly to students
      2. NO – continue to 3.e.

    5. Is it a commercially-produced recording, purchased by a faculty member?
      1. YES, in DVD, VHS, music or data CD or audio cassette format - you can put the original in Physical Course Reserves
      2. NO - you can request that we purchase this for the CIIS Library, to be placed in Physical Course Reserves for your class. To request that CIIS Library purchase it, please use the form linked from the CIIS Library Course Reserves Web page


  4. Is it an unpublished work by a CIIS student (paper, dissertation proposal, etc.)?

    1. Is the author a student in that same class, and does the syllabus state that papers are to be shared as a part of course work?
      1. YES – it can be distributed electronically, but only to others in that course
      2. NO – continue to 4.b.

    2. Did the student author sign a CIIS Student Release and Permission Form for Reserve Use?
      1. YES – it can be posted on ERes, MyCIIS, Caucus, or other CIIS learning management system
      2. NO – get the student author's signature on a CIIS Student Release and Permission Form for Reserve Use before distributing the work


  5. Is it a document posted on another organization's Web site?

    1. Is it a government or non-government organization (NGO) document, report, or study?
      1. YES – it can be linked directly in ERes
      2. NO – continue to 5.b.

    2. Is it an unpublished document?
      1. YES – it may be able to be linked directly to ERes – implicit copyright protection may be in effect even for unpublished, not obviously copyrighted (marked with ©) works
      2. NO – if someone else has posted a published document on a freely-available Web site, that does not mean CIIS can link to it from ERes. Check the Acceptable Amounts and Limits to see if it qualifies


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June 2, 2011