CIIS Electronic Reserve Material
Acceptable Amounts and Limits
THE FOLLOWING ARE ALLOWED under Fair Use, when owned by the CIIS Library or the Faculty member:
- 1 article from a journal issue
- 2 articles on the same special topic from the same journal
- 5 articles within a 5 year span from the same journal
- Unlimited URL's to freely-accessible Web content
Special Note on Journal Article and Book Limits:
- 10% of the total number of pages or a chapter that doesn't exceed the 'reasonable portion' limit
- book excerpts are acceptable – within the 'reasonable portion' limit (up to 10% of pages)
If the Library subscribes to the book or journal in electronic format, links to additional articles
may be added, although additional .pdfs may not.
Poems, Illustrations and Graphic Images
- 1 poem from each source
- 1 illustration or image from each source
Conference Proceedings & 'Anthologies'
- Whole papers or 'works' in an anthology if less than 15 pages in length AND ALSO
limited to no more than 10% of the whole anthology or book of proceedings.
- Student papers and other unpublished works must be accompanied by a CIIS Student Release
and Permission Form for Reserve Use for each paper used.
- Unpublished writings, PowerPoint files, class notes, syllabi, etc., for which the Faculty
member is the copyright holder (note: if you are not the copyright holder, the limits listed
above must be followed).
- Book excerpts in the public domain (the book was published prior to 1923)
- U.S. Government publications
Plays, Musical Scores and Choreographies
- If they meet the criteria listed above for amount and ownership, AND are not
restricted by the copyright holder.
THE FOLLOWING ARE NOT ALLOWED – We Can Not Accept:
- Consumables such as workbooks, exercises from textbooks, standardized test and
test booklets, answer sheets, etc.
- Course Packs: Custom published anthologies prepared for sale through local
copy centers and bookstores
- Complete works (e.g. an entire pamphlet, play, book or journal issue)
- Heavily marked documents
- Material that has clearly been published in a reader format
- Materials that exceed the limits stated above
The Library reserves the right to refuse documents for Reserves when they do not meet these criteria.
If more material is required than what fits into the definition of Fair Use, talk to us about
other options (including paying copyright fees for use, or checking availability of that material
electronically or in print for purchase).